University of Pennsylvania

Associate Director of Development, Penn Libraries

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The Penn Libraries serves the world-class faculty and students of Penn’s 12 schools. The Libraries’ collections comprise more than 7 million volumes, over 100,000 journals, some 2 million digitized images, and extraordinary rare and unique materials that document the intellectual and cultural experience of ancient and modern civilizations. Through our collaborative relationships, we supplement Penn’s great local collections with physical access to the Center for Research Libraries (approximately 5 million items), the combined holdings of the Ivies (more than 70 million volumes), and exclusive electronic access to some 2 million public domain titles in the HathiTrust. Today, the Libraries plays an instrumental role in developing new technologies for information discovery and dissemination and are noted for groundbreaking work in digital library design. To learn more about the Penn Libraries, visit Reporting to the Director of Advancement for the Penn Libraries, the Associate Director of Development is an integral member of the Advancement Office, primarily responsible for management of several key areas of development activities including major gift fundraising, and managing the Penn Libraries’ gifts in kind process. The Associate Director Works closely with the Director and Senior Associate Director, to implement priorities and devise fundraising strategies, programs and events. The Associate Director represents the Penn Libraries on the Arts and Culture Development Committee, and oversees the Libraries’ homecoming weekend, alumni weekend and other special event planning. The role will comprise up to 30% travel days off campus, with 3-5 nights of travel away from Philadelphia per month, as well as some evening and weekend event commitments. Specific Responsibilities: Major Gifts Fundraising The Associate Director will support the fundraising activities and efforts on behalf of the Penn Libraries by managing a major gifts prospect portfolio, with a focus on alumni, parents and friends: * Build and manage a portfolio of 50 plus donors and prospect, understanding the Libraries’ limited pool and that building a portfolio will require creativity, time and hard work. Focus portfolio on individuals with the capacity of making $50,000+ commitments. * Conduct at least 100 individual visits per year, focused on identifying, cultivating and soliciting donors primarily in the greater Philadelphia, mid-Atlantic and additional regions (subject to change). * Meet personalized annual fundraising goal, but also understand responsibilities for overall goals for the Penn Libraries. * Manage the process of identifying, qualifying, cultivating and soliciting individual donors. * Design and implement cultivation/stewardship special events in these regions when strategic. * Cultivate donors and volunteers for future leadership roles on the Orrery Society Council and the Libraries Board of Overseers. * Collaborate with fundraising and alumni relations colleagues across Penn to devise donor strategies. * Familiarize him/her-self with the Penn Libraries to effectively make the case for support. * Identify opportunities to engage volunteers and the Vice Provost & Director of Libraries in cultivation and solicitation efforts. * In coordination with the Senior Associate Director serve as the primary contact for the Orrery Society Council members in regions covered. * Work closely with members of the Orrery Society Council in regions to use their expertise and relationships to advance the Libraries’ priorities. * Support the Director in the management of Libraries Board members in regions covered, and devise strategy for their continued engagement with the Libraries and beyond as their terms come to an end. Gifts in Kind Fundraising Serve as the Libraries main contact on gifts in kind, often gifts of books, manuscripts or other printed materials. * Serve as the primary liaison to the Libraries for facilitating collection gifts, including overseeing the tracking of all gifts in kind (GIKs). * Work closely curators and bibliographers within the Kislak Center for Special Collections, Rare Books and Manuscripts on tracking and processing gifts of rare materials and collections. * Engage the Director of Collection Development and designated staff to coordinate GIKs of none-rare materials. * Work with the Director and Office of Gift Planning to ensure deeds of gifts for GIKs are current and reflective of our collection policies. * Working with 8283 forms and the Treasurer’s Office * Working with Penn’s Office of Gift Planning and on occasion, the Office of General Council, on complex deeds of gifts. * Work with senior team in Libraries to ensure curators and bibliographers are familiar with the internal policy and work flow for accepting GIKs, and that they have sufficient knowledge of legal obligations to aid the process. * Serve as Advancement’s liaison on development and maintenance of tracking software for GIKs. * Keep pipeline of GIKs. Special Projects and Events The Associate Director will be assigned special projects as they arise but will also be responsible for several ongoing efforts: . * Serve as the liaison to the Arts and Culture Development Committee. * Lead on designing and executing Penn Libraries programming for Homecoming Weekend and Reunion Weekend, in partnership with the Director of Advancement. * Collaborate on, and implement events as needed with the Advancement Team throughout the year.